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Getting The Most From Your System
The most important consideration when using the Food & Beverage System from ESP is to ensure consistency and accuracy within the data. Due to the complex, but highly useful integration achieved within the system, actions in one area may easily impact on another when multi-operators or multi-sites are using the system.
It is therefore even more important to ensure that the application is maintained with diligence. The system can provide powerful results and have an extremely positive impact on the operation of your business.
Below are our top-tips on how to ensure your data management is up to scratch, and that you are – ‘Getting the most from your system’!
Supplier Codes
The standard recommended format for ‘Supplier Codes’ within the Food & Beverage system is:
First Five Letters of the Company Name
followed by
01 / 02 / 03 etc
For the example of ‘Euro Systems Projects’
the supplier code would be
EUROS01
If there was already a Supplier Code of EUROS01
the supplier code would be
EUROS02
Ä See also:
Stock Codes
A consistent format is required when creating stock codes in order for users to be able to easily identify groups of products.
For each group of products, it is recommended that a 2-digit number is allocated, starting from 01.
For every stock item which is added to each group a 3-digit number should be allocated, starting from 001.
The combination of the 2-digit and 3-digit number will then make up the stock code.
Example
Stock Group
Stock Item
Stock Code
Lager = 01
Carling = 001
01001
Lager = 01
Stella = 002
01002
Spirits = 02
Smirnoff = 001
02001
Spirits = 02
Bacardi = 002
02002
Ä See also:
Inventory Order Routines
It is advisable that when an order is placed with a supplier for new stock, the order is recorded in the Inventory Order Routines section of the Food & Beverage system. This will ensure that within each stock file the ‘On Hand’ and ‘On Order’ amounts are always up to date and all F&B staff will be able to see items which are due to be delivered.
Ä See also:
Stock Check & Period End Routines
We recommend that Stock Checks and Period End Routines are completed on a monthly basis, towards the end of each calendar month. The stock check will ensure that any discrepancies in your stock levels are dealt with in the current month and running the Period End Routine will reset the sales figures each month in order for you to be able to quickly analyse sales month-on-month.
Ä See also:
Stock Check & Period End Routines
