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Bookings Permissions
Book General Access
Allows access to the bookings screen from the main menu.
Book Bookings
Enables the operator to view a future booking file.
Book Customer File
Allows access to the customer file routine by using the F1 help key within a booking file.
Book Amend Tables
Allows access to the booking setup menu from amend tables.
Book Letters
Enables the operator to create/amend/delete user defined letters. Access to utilities and maintain documents is also required to use this function.
Book Reports
Enables the operator to create/amend/delete user defined reports. Access to utilities and maintain documents is also required to use this function.
Amend Booking
Enables the operator to create/amend/delete a future booking.
Amend Group Booking
Enables the operator to create/amend/delete a future group booking.
Print Book Reports
Enables the operator to access the F8 print option from the bookings screen.
Drop Move Bookings
Enables the operator to move future bookings using the drag and drop function.
Override Maximum
This option is only used for sites with the ‘Events’ functionality. When enabled this will allow the operator to overbook an event.
Refund Bookings
Enables the operator to refund a booking that has been arrived/paid.
Cancel Events
This option is only used for sites with the ‘Events’ functionality. When enabled this will allow the operator to cancel an event.
Maintain Activities
Enables the operator to create/amend/delete activity files. By default this option is locked and would require a check code from ESP to access.
Maintain Resources
Enables the operator to create/amend/delete booking resource files. By default this option is locked and would require a check code from ESP to access.
Maintain Exports
Enables the operator to create/amend/delete web booking exports. By default this option is locked and would require a check code from ESP to access.
Maintain Locations
This option is only used for sites with the ‘Events’ functionality. Enables the operator to create/amend/delete booking locations. By default this option is locked and would require a check code from ESP to access.
Maintain Templates
This option is only used for sites with the ‘Events’ functionality. Enables the operator to create/amend/delete booking templates.
Maintain Calendar
Enables the operator to access the calendar from the booking screen and amend prices/profiles and open/closing times for a defined period of time.
Maintain Booking Views
Enables the operator to create/amend/delete booking views. By default this option is locked and would require a check code from ESP to access.
Maintain Questionnaires
Enables the operator to create/amend/delete booking questionnaires. By default this option is locked and would require a check code from ESP to access.
Maintain Activity Messages
Enables the operator to create/amend/delete booking messages. Access to amend tables is also required for this function.
Maintain Activity Prices
Enables the operator to amend the price for the currently selected activity on that specific day.
Add Booking Maintenance
Enables the operator to block areas of the booking screen for maintenance purposes. This is not standard functionality and must be enabled by an ESP representative.
Add Booking Allocation
Enables the operator to block a percentage of a highlighted area of the booking screen. This also enables the operator to amend any booking screen notes using F11 from the bookings screen.
Amend Event Min & Max Values
This option is only used for sites with the ‘Events’ functionality. Enables the operator to manually amend the minimum and maximum number of people allowed to book onto the event.
Create Ad Hoc Event
This option is only used for sites with the ‘Events’ functionality. Enables the operator to add an event without creating a template.
Amend Staff File
This option is only used with the ‘Spa’ functionality. Enables the operator to amend the Spa Staff File’s.
